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• 1. [Article] Creating a Flexible Preservation Infrastructure for Electronic Records

  As universities begin to address their first significant collections of electronic records, the needs of the collections often outstrip the resources and support available. This poster will illustrate ...

  Citation × Citation Citation Abstract Copy Title: Creating a Flexible Preservation Infrastructure for Electronic Records Author: Estlund, Karen, Briston, Heather Year: 2010 As universities begin to address their first significant collections of electronic records, the needs of the collections often outstrip the resources and support available. This poster will illustrate the steps taken to transition and preserve a presidential electronic records collection into an university archives with limited systems support and preparation for future preservation needs. The infrastructure created was designed to quickly ingest at-risk records and allow for file migration and system evolution as future technologies are implemented. Title: Creating a Flexible Preservation Infrastructure for Electronic Records Author: Estlund, Karen, Briston, Heather Year: 2010 As universities begin to address their first significant collections of electronic records, the needs of the collections often outstrip the resources and support available. This poster will illustrate the steps taken to transition and preserve a presidential electronic records collection into an university archives with limited systems support and preparation for future preservation needs. The infrastructure created was designed to quickly ingest at-risk records and allow for file migration and system evolution as future technologies are implemented. Close

• 2. [Article] Guiding a Campus Through the Transition to a Paperless Records System

  The “paperless office” concept has been around for decades, and many have cited that the electronic office has instead increased the amount of paper produced. Case studies have shown that a successful ...

  Citation × Citation Citation Abstract Copy Title: Guiding a Campus Through the Transition to a Paperless Records System Author: Briston, Heather, Estlund, Karen Year: 2010 The “paperless office” concept has been around for decades, and many have cited that the electronic office has instead increased the amount of paper produced. Case studies have shown that a successful “paperless” system requires motivation, ease of use, and cost savings [5]. Paper will co-exist with electronic records for the foreseeable future; however, what happens when the official record of an institution becomes “paperless”? This short paper presents a case study describing the efforts in the University of Oregon Office of the President to move to a fully electronic records system, the trickle-down effect to campus units, and the work of the Libraries to preserve the institutional record. The Libraries created a model to solve the immediate needs of the Office of the President addressing issues of workflow and preservation before an ideal system and staffing could be realized. A hands-on approach was employed, focusing on day-to-day work and ease of use for office contacts, and standards and migration plans for archival files using PLATTER [1]. By doing this, a foundation was created for an electronic records system that can be adapted across campus for administrative offices, faculty scholarship, cultural museums, science labs, and student coursework. Title: Guiding a Campus Through the Transition to a Paperless Records System Author: Briston, Heather, Estlund, Karen Year: 2010 The “paperless office” concept has been around for decades, and many have cited that the electronic office has instead increased the amount of paper produced. Case studies have shown that a successful “paperless” system requires motivation, ease of use, and cost savings [5]. Paper will co-exist with electronic records for the foreseeable future; however, what happens when the official record of an institution becomes “paperless”? This short paper presents a case study describing the efforts in the University of Oregon Office of the President to move to a fully electronic records system, the trickle-down effect to campus units, and the work of the Libraries to preserve the institutional record. The Libraries created a model to solve the immediate needs of the Office of the President addressing issues of workflow and preservation before an ideal system and staffing could be realized. A hands-on approach was employed, focusing on day-to-day work and ease of use for office contacts, and standards and migration plans for archival files using PLATTER [1]. By doing this, a foundation was created for an electronic records system that can be adapted across campus for administrative offices, faculty scholarship, cultural museums, science labs, and student coursework. Close